When you're creating a presentation, you can add speaker notes to refer to later while delivering the slide show in front of an audience.
During your presentation, the speaker notes are visible on your monitor, but aren't visible to the audience. So the Notes pane is the place to store talking points that you want to mention when you give your presentation.
The Notes pane is a box that appears below each slide. (It is outlined in magenta in the picture below.) An empty Notes pane will prompt you with text that says, Click to add notes. Type your speaker notes there. If you don’t see the Notes pane or it is completely minimized, click Notes on the task bar across the bottom of the PowerPoint window (also marked in magenta in the picture below).
If your notes exceed the allotted length of the Notes pane, a vertical scroll bar appears on the side of the pane. You can also enlarge the Notes pane by pointing your mouse at the top line of the pane and then dragging upward after the pointer turns into a double-headed arrow.
Tip: You can add notes either while you’re presenting, directly from Presenter view, or as you’re editing your presentation. For information on how to add speaker notes to while editing your presentation, see Add speaker notes to your slides.
When your computer is connected to a projector and you start the slide show
, Presenter View appears on your computer's screen, while only the slides appear on the projector screen. In Presenter view, you can see your notes as you present, while the audience sees only your slides:
The notes appear in a pane on the right. If you need to add or delete something, simply click in the text box to edit it. The text wraps automatically, and a vertical scroll bar appears if necessary. You can also change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:
Presenter view isn't something you have to create. PowerPoint assembles it for you by gathering the notes you've typed for each slide and pairing them with a set of controls for navigating through your presentation.
By default, PowerPoint is set to use Presenter view when you run a slide show. You can change this setting on the Slide Show tab of the PowerPoint ribbon:
Read Start the presentation and see your notes in Presenter view for more details about how to see and use Presenter view.
During your presentation, the speaker notes are visible on your monitor, but aren't visible to the audience. So the Notes pane is the place to store talking points that you want to mention when you give your presentation.
To add notes to your slides, do the following:
The notes pane will appear beneath your slide. Click where it says Click to add notes and type whatever notes you'd like to add.
To hide the notes pane, click the Notes button
If you want to view your notes while you're presenting but make sure your audience only sees what you've put on the slide itself, use presenter view. Here's how:
PowerPoint for the web lets you create speaker notes, but it doesn't have the ability to show you the notes while you're presenting your slide show.
. The pane appears across the bottom portion of the PowerPoint window, with the cursor blinking, ready for you to begin typing.
The Notes pane can be resized if the content in it can't all be seen at once. When you point at the top border of the pane, the mouse pointer becomes a two-headed arrow
. Click the border, and drag up or down to resize the pane.
If you're a Microsoft 365 business subscriber and your presentation is stored on OneDrive for work or school or SharePoint in Microsoft 365, you can print your speaker notes. See Print your PowerPoint slides, handouts, or notes for more information.
Currently you must use a desktop version of PowerPoint to see speaker notes while you're presenting.
