Whether you're starting a new job, relocating, or taking a break for personal reasons, leaving your current position on a positive note is essential. Writing a well-structured resignation email is a crucial step in the process. A resignation email is more than just a formality; it reflects your professionalism and can help maintain a good relationship with your former employer. To help you navigate your way out of your current gig into your next, we have curated 20 examples of resignation emails that help you look thoughtful, honest and professional.
A well-crafted resignation email should include the following elements:
Before you hit send, it’s always a good idea to let your manager know your intentions - in person, or over a phone call. A resignation, however well drafted, is best received when it’s not a surprise.
Now that you know what all entails in a well-written resignation email. Let’s walk you through resignation email examples for different scenarios:
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope this email finds you well.
It is with mixed emotions that I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day, typically two weeks from the date of the email].
I have recently been offered a new job opportunity that aligns with my long-term career goals, and after careful consideration, I have decided to accept it. While I am excited about the next chapter in my career, I am also deeply grateful for the opportunities, experiences, and mentorship I have received at [Company Name].
Over the next [notice period], I will ensure a smooth transition of my responsibilities and be available to assist with any queries or training my replacement needs.
Thank you for your guidance and support during my tenure at [Company Name]. I value the relationships I have built here and look forward to staying in touch.
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope you're doing well. I am writing to inform you that I will be resigning from my position as [Your Position] at [Company Name], effective [Last Working Day].
I am committed to making this transition as smooth as possible. I will be happy to assist in training my replacement or help in any other way during my notice period.
Best regards,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
My decision to resign comes after much deliberation, as my spouse and I have decided to relocate for family reasons. Unfortunately, the distance makes it impossible for me to continue in my current role.
I have thoroughly enjoyed working at [Company Name] and am grateful for the opportunities, support, and professional growth I have experienced here. Over the next [notice period], I will ensure all my responsibilities are handed over seamlessly and be available for any questions or assistance needed.
I will miss being part of this wonderful team and look forward to staying in touch.
Warm regards,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope you're doing well. I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
After careful consideration, I have decided to pursue further studies to advance my career. This decision was difficult, as I greatly valued my time and experiences at [Company Name].
I will ensure a smooth transition of my duties and be available to assist with any queries or training needed during my notice period.
Thank you for your support and for the opportunities I have been given during my time here.
Best regards,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope you're well. I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
After much reflection, I have decided to explore a new career path in [New Field]. While my personal and professional aspirations drive this decision, it is bittersweet, as I have enjoyed my time at [Company Name] and the relationships I have formed here.
I am committed to ensuring a smooth transition of my responsibilities and will be available to assist with any questions or training needed during my notice period.
Thank you for your guidance, support, and the opportunities I have been given during my tenure here.
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope this email finds you well. I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
This decision was not easy and came after careful consideration. While I am grateful for my experiences and opportunities at [Company Name], it is time for me to explore new work environments that align more closely with my career goals and values.
I am committed to making this transition as seamless as possible. I will gladly assist in any way I can during my notice period.
Thank you for the understanding and support I received during my time here.
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope you're doing well. I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
I have enjoyed my time at [Company Name] and am grateful for the opportunities and experiences I have had here. However, I have reached a point in my career where I am seeking new challenges and opportunities for growth that are currently outside of my current role.
I will do my best to ensure a smooth transition of my responsibilities and be available to assist with any queries or training needed during my notice period.
Thank you for the support and opportunities I have been given here.
Best regards,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope this email finds you well. I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Short Notice Last Working Day, e.g., one week from the date of the email].
I apologize for the short notice, as unforeseen circumstances require my immediate attention. I understand the inconvenience this may cause and am committed to assisting in any way I can to ensure a smooth transition of my duties.
Thank you for the understanding and support I received during my time here.
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope you're well. I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Extended Notice Last Working Day, e.g., one month from the date of the email].
I am providing ample notice to ensure a smooth transition of my responsibilities and minimize any team disruption. I am committed to contributing and assisting during the extended notice period.
Thank you for the support and opportunities I have received here.
Best regards,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope this email finds you well. As my contract with [Company Name] is set to expire on [Contract End Date], I am writing to formally resign from my position as [Your Position] effective [Contract End Date].
I am grateful for the opportunity to work on [Project/Task] and the support and guidance I have received during my time here. It has been a pleasure contributing to the team and the company.
Please let me know if there are any tasks or responsibilities that I need to address before my departure.
Thank you for the opportunity, and I look forward to staying in touch.
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally resign from my part-time position as [Your Position] at [Company Name], effective [Last Working Day].
I have decided to focus on other commitments that require my full attention. I have greatly enjoyed my time at [Company Name] and am grateful for the experiences and opportunities I have had here.
I will do my best to ensure a smooth transition of my responsibilities and will be available to assist with any queries or training needed during my notice period.
Thank you for the support and opportunities I have received here.
Best regards,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope you're doing well. I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
My decision to resign is driven by [personal reasons/career change/new opportunity], and it is with mixed emotions that I step down from my role.
I am committed to ensuring a smooth transition of my responsibilities. Even though I work remotely, I will be available to assist with any queries or training needed during my notice period.
Thank you for the support and opportunities I have received here.
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope you're well. I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
After careful consideration, I have decided to [pursue a new opportunity/take a break/relocate], and this decision is in the best interest of both myself and the company.
As a manager, I know the responsibilities and commitments that come with my role. I am committed to ensuring a smooth transition of my duties and will work closely with my team to minimize disruptions during this period.
Thank you for the understanding and support I have received here.
Best regards,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
While I have enjoyed my time at [Company Name] and am grateful for my experiences and opportunities here, it is time to explore new opportunities.
I will do my best to ensure a smooth transition of my responsibilities and will be available to assist with any queries or training needed during my notice period.
Thank you for the understanding and support I have received here.
Best regards,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope you're doing well. I regret to inform you that I will be resigning from my position as [Your Position] at [Company Name], effective [Last Working Day].
My decision to resign comes due to unforeseen personal circumstances requiring immediate attention. I am committed to making this transition as seamless as possible. I will be glad if my notice period gets waived off as I have been a part of this organization only for a short period of time and I am still on my probation.
Looking forward to hear from you.
Thank you for the understanding and support I have received here.
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope you're doing well. I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
It has been an incredible [number of years] years at [Company Name], and I have had the privilege of working with some of the most talented and dedicated colleagues. We have achieved significant milestones together, and I will always cherish the memories and experiences.
It is time to explore new opportunities and take on new challenges. I will do my best to ensure a smooth transition of my responsibilities and will be available to assist with any queries or training needed during my notice period.
Thank you for the understanding and support I have received here.
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope this email finds you well. I am writing to inform you that I will be retiring from my position as [Your Position] at [Company Name], effective [Last Working Day].
My time at [Company Name] has been incredibly rewarding, and I am grateful for the opportunities, experiences, and friendships I have gained over the years. As I transition into retirement, I plan to [share your retirement plans, e.g., travel, spend time with family, volunteer].
I am committed to ensuring a smooth transition of my responsibilities and will be available to assist with any queries or training needed during my notice period.
Thank you for the understanding and support I have received here.
Warm regards,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Supervisor's Name],
I hope you're well. I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
Recent organizational changes have prompted me to reevaluate my career goals and align them with my values. While I have enjoyed my time at [Company Name] and am grateful for my opportunities, it is time for me to explore new avenues.
I will do my best to ensure a smooth transition of my responsibilities and will be available to assist with any queries or training needed during my notice period.
Thank you for the understanding and support I have received here.
Best regards,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope you're doing well. It is with mixed emotions that I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
My time at [Company Name] has been a memorable journey, and I am truly grateful for the support, camaraderie, and opportunities I have received here. I have made lifelong friends and learned valuable skills I will carry with me throughout my career.
While I am excited about the new opportunities ahead, I will always cherish my time here. I will do my best to ensure a smooth transition of my responsibilities and will be available to assist with any queries or training needed during my notice period.
Thank you for the support and the wonderful memories.
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
I will ensure a smooth transition of my responsibilities and be available to assist with any queries or training needed during my notice period.
Thank you for the opportunities I have been given during my time here.
While these examples provide a helpful starting point, tailoring your resignation email to fit your specific situation and workplace culture is essential. Maintain a professional tone, regardless of the reason for your resignation, and focus on expressing gratitude and offering assistance during the transition.
Writing a well-structured resignation email is essential for leaving your current job on a positive note. You can ensure a smooth and professional departure by tailoring our resignation email examples to your specific scenario. And with our email product, you can easily send your resignation email and enjoy the benefits of a top-tier email platform, a worthy competitor to Yahoo Mail.
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